Human Resources Administrative Practice Manual
The purpose of the Human Resources Administrative Practice Manual is to define those policies and procedures that affect and apply to the various types of employees in the University System of Georgia. The policies contained herein are either derived directly from the Board of Regents Policy Manual, Section 8.0, Personnel, Section 3.0, Academic Affairs, or they are administrative policies, as authorized by the Chancellor of the University System of Georgia by virtue of the delegated authority from the Board of Regents, that are critical to the effective administration and operation of a complex University System and its member institutions. The policies provide information about working conditions, employee benefits, and policies affecting employment. Human Resources officers and institutional managers should read, understand, and comply with all provisions of this manual. Also, institutions may develop institutional level policies that comply with these policies. The policies contained herein also outline responsibilities for employees and programs developed by the University System of Georgia to benefit employees.
No policy manual can anticipate every circumstance or question that may arise in an employment situation. As the University System of Georgia continues to develop, change and grow, the need may arise and the University System of Georgia reserves the right to revise, supplement, or rescind any policies or portion of the manual from time to time as it deems appropriate, in its sole and absolute discretion.
This policy manual applies to the University System of Georgia and its member institutions. When the term 鈥渋nstitution鈥 is used in this manual, it shall include all institutions within the University System of Georgia and the University System Office which employs individuals in executive, professional, administrative and staff support positions.
Should you have any questions or need clarification on any policy outlined within this manual, please feel free to contact the Vice Chancellor for Human Resources or any member of the Human Resources team.
These provisions supersede all existing policies and practices and may not be amended or added to without the express written approval of the Chancellor of the University System of Georgia or designee.
Introduction
Classification, Compensation, and Payroll
- Determination of Status 鈥 Employee vs. Independent Contractor
- Dual Appointments
- Emergency Call Back Pay and Variant Pay
- Employee Categories
- Entrance Salary
- Garnishment of Pay
- Incentive Compensation and Rewards Policy
- Interim and Acting Assignments
- Position Classification
- Promotions
- Salary Increase Administration Process
- Transfers
- Wage and Salary Administration Policy
- Withholding of Pay
- Workweek and Overtime
Employment
- Age Criteria
- Americans with Disabilities Act
- Background Investigation
- Conformity with Federal Grant Standards
- Dismissal, Demotions, or Suspensions
- Eligibility for Rehire
- Employee Orientation
- Employee Personnel Records
- Employee Recruitment
- Employment Applications
- Employment of Foreign Nationals
- Employment of Relatives
- Equal Employment Opportunity
- Exit Questionnaires
- General Criteria for Employment
- Motor Vehicle Use
- Provisional Appointments
- Reduction in Force
- Relocation Expenses
- Resignations
- Teleworking/Flextime Policy
Employee Relations
- Amorous Relationships
- Conflicts of Interest, Conflicts of Commitment and Outside Activities
- Cooperation in Internal Investigation
- Dispute Resolution
- Disruptive Behavior
- Gratuity
- Grievance Policy
- Performance Evaluation
- Prohibit Discrimination & Harassment
Safety & Security
Time Away from Work
- Annual Leave
- Blood or Blood Platelet Donation Leave
- Education Support Leave
- Fair Labor Standards Act Leave
- Family and Medical Leave Act
- Holidays
- Inclement Weather or Other Emergencies
- Military Leave
- Organ and Marrow Donation
- Parental Leave
- Personal Leave
- Policy on Education Leave without Pay
- Selective Service/Physical Examinations
- Shared Sick Leave Program
- Sick Leave with Pay
- Sick Leave without Pay
- Time and Leave Reporting
- Voting Leave and Other Miscellaneous Leave
Employee Benefits & Services
- Annuity Programs
- Benefits Continuation into Retirement
- Dependents of Deceased Employees, Disabled Employees or Retirees
- Disabled Employee Insurance
- Employee Continuing Education and Tuition Assistance Program (TAP)
- Employment Beyond Retirement
- Group Health Insurance
- Group Health Insurance for Dependents
- Group Life Insurance
- Other Insurance
- Retirement Plan Participation
- Social Security Benefits
- Worker鈥檚 Compensation and Return-To-Work